Booking Window

This is when the booking will start. The information comes directly from the booking period cell that you selected from the Courts Tab page.

 

The name of the facility being booked.

 

You can customize this name as you wish.

 

Select here how long the booking is for.

 

You can set a minimum booking period (in half-hour increments) in the Setup Page.

 

The initial period will default to the minimum booking period however you can change it by selecting the time from the drop down menu of choices. The minimum booking period is not enforced by default so that staff may override this if they wish. You can force the minimum booking period by chosing that option in the Setup Page.

 

Select one of these radio buttons - either for a "once only" booking or for a regular weekly booking.

 

If you select the Weekly radio button another drop down selector will appear asking you for how many weeks you wish to record the booking for.

 

If integrated with a   membership database, select whether the booking is for a Member or Non-Member.

 

When choosing 'Member' from the above selector, this drop down selection box will open allowing you to easily select the Member wishing to make the booking.

 

If you start typing in the last name of the member in this box, the drop down list will display all members whose last name commences with whatever you have typed so far. Once you have typed enough letters to identify that member, the box will fill with that members details.

 

Alternatively, you may click the dropdown icon and scroll through the list of members and select the member.

 

You will also notice immediately above "Please select:" a new button will appear when you chose "Member". If you click this button the new member Quick Add window opens allowing you to quickly add a new member.

When you integrate MyCourts with MyClubV2 or use your own database, this information will be entered for you when you select the member from the box above.

 

If you haven't integrated with MyClubV2 or another database, then simply enter a contact phone number here.

 

When you integrate MyCourts with MyClubV2 or use your own database, this information will be entered for you when you select the member from the box above.

 

If necessary, enter the First Name of the hirer here.

 

When you integrate MyCourts with MyClubV2 or use your own database, this information will be entered for you when you select the member from the box above.

 

Otherwise, enter the Last Name of the person in whose name the booking is to be made.

 

 

This panel is only displayed to record up to 3 additional names if configured to do so in the Setup window.

 

The booking is recorded in the name of the hirer recorded in the panel above this one however you can also add up to 3 more players details in this panel.

 

The number field (#) can be any number you like. It can be a phone number or the players membership number etc. If you use the players membership number, the following two fields, First Name (F) and Last Name (L) will be entered automatically for you.

 

None of these fields must be completed.

 

The names of the additional players as well as their contact numbers will be automatically added as a comment when you record the booking..

 

Click here to Save the booking details in the database.

 

If you have enabled the POS Integration then you will be shown the POS Sale window already completed with the details and cost of the booking. If you don't use MyCourts POS, then the booking will be saved immediately.

 

 

Click here to exit this window without saving the booking information.

 

Click this button to view or add a comment to this booking.

 

If you have configured MyCourts to record 4 players names, the names of the additional players as well as their contact numbers will be automatically added as a comment at the time of the booking.